The English language, with its intricate nuances and ever-evolving usage, often presents challenges for even the most seasoned writers. Among these common points of confusion are phrases that sound remarkably similar but carry distinct meanings and grammatical correctness. Two such phrases, “with regard to” and “with regards to,” frequently appear in written communication, leading to uncertainty about which one is appropriate.
Understanding the subtle differences between these expressions is crucial for clear and professional writing. While they might seem interchangeable at first glance, their correct application impacts the overall clarity and credibility of your message.
This article aims to demystify the distinction between “with regard to” and “with regards to,” providing a comprehensive guide to their proper usage, along with practical examples to solidify your understanding and enhance your writing confidence.
Understanding the Core Difference: Singular vs. Plural
The fundamental difference between “with regard to” and “with regards to” lies in the singular versus plural form of the word “regard.” This seemingly minor distinction has significant implications for grammatical correctness and intended meaning.
In essence, “regard” in this context functions as a noun referring to a point or aspect. When speaking about a single point or aspect, the singular form is appropriate. Conversely, if you are referring to multiple points or aspects, the plural form might seem logical, but this is where the common error arises.
“With Regard To”: The Generally Accepted Standard
The phrase “with regard to” is the overwhelmingly accepted and grammatically correct form in standard English. It functions as a prepositional phrase, meaning “concerning,” “in relation to,” or “about.”
This construction treats “regard” as a singular, abstract noun. Think of it as referring to a single, overarching concept or subject being discussed. The phrase introduces a topic or a specific point of reference for the subsequent statement.
For instance, when you say “With regard to your inquiry,” you are specifying that the following information pertains directly to the inquiry that was made. It’s a formal and precise way to transition into a particular subject matter, ensuring your reader understands the focus of your communication.
This singular form is preferred in formal writing, academic papers, business correspondence, and any situation where precision and adherence to grammatical conventions are important. Its consistent use lends an air of professionalism and clarity to your writing.
Consider the phrase as a fixed idiom. Like many idiomatic expressions in English, its form has become standardized over time, and deviating from it can sound awkward or incorrect to native speakers.
Practical Examples of “With Regard To”
To illustrate the correct usage of “with regard to,” let’s examine several practical examples across different contexts.
In a business email, you might write: “With regard to the new project proposal, we have a few concerns about the budget allocation.” This clearly signals that the subsequent discussion will focus specifically on the project proposal and its financial aspects.
In an academic setting, a student might state in an essay: “With regard to the historical context of the event, several primary sources offer conflicting accounts.” Here, the phrase neatly introduces the specific lens through which the event will be analyzed.
When discussing policy, an official might say: “With regard to the proposed changes in legislation, public feedback has been overwhelmingly positive.” This sets the stage for detailing the public’s reaction to the legislative alterations.
Even in more casual, yet still professional, communication, “with regard to” maintains its correctness. For example: “I wanted to follow up with regard to the meeting we scheduled for next week.” This is a polite and clear way to revisit a previously discussed arrangement.
The key takeaway from these examples is that “with regard to” serves as a precise connector, linking the preceding statement or thought to a specific subject. It acts as a navigational tool for the reader, indicating the direction the conversation or writing is about to take.
Using “with regard to” consistently ensures that your writing adheres to established grammatical norms. This adherence is not merely about following rules; it’s about effective communication and projecting an image of competence and attention to detail.
The phrase is versatile and can be used to introduce a new topic, clarify a point, or transition between different ideas within a larger discussion. Its formality makes it suitable for almost any professional or academic communication where clarity and precision are paramount.
“With Regards To”: The Common Misconception
The phrase “with regards to” is frequently used, often mistakenly, as a substitute for “with regard to.” This is a common error, likely stemming from the association of “regards” with other common closing salutations in letters and emails, such as “Best regards” or “Sincerely regards.”
However, in the context of introducing a topic, the plural form “regards” is generally considered incorrect. The word “regard” in “with regard to” functions as a singular noun representing a specific subject or aspect. Using the plural “regards” suggests multiple aspects or considerations, which is not the intended meaning in this idiomatic expression.
The confusion arises because “regards” is indeed used correctly in other contexts, particularly in closings. For example, “Send my regards to your family” is perfectly acceptable, where “regards” refers to expressions of esteem or good wishes, a different meaning altogether.
This distinction is subtle but important for maintaining grammatical accuracy. While “with regards to” might be understood by readers, its use can signal a lack of attention to detail or an unfamiliarity with standard English conventions, potentially undermining the writer’s credibility.
Why “With Regards To” is Often Incorrect
The incorrectness of “with regards to” in this specific idiomatic construction can be attributed to a few factors. Firstly, as mentioned, the popular use of “regards” in closings creates a mental association that spills over into other phrases.
Secondly, some argue that in certain contexts, referring to multiple aspects or considerations might seem plausible. However, the established idiom is singular. Treating “regard” as a singular concept of “relation” or “concerning” is the standard grammatical approach.
Linguistically, idioms often resist logical dissection based on individual word meanings. Their forms become fixed through common usage, and “with regard to” has become that fixed form for introducing a topic.
Many style guides and grammar resources explicitly advise against using “with regards to” when the intention is to mean “concerning” or “in relation to.” Adhering to these guidelines ensures your writing is perceived as polished and professional.
While some might argue for a more flexible interpretation, especially in informal settings, standard practice dictates the use of the singular form. To avoid any ambiguity or potential criticism, it is best to consistently opt for “with regard to.”
The prevalence of “with regards to” in everyday communication means that many people use it without realizing it’s a grammatical error. However, in formal writing, this error can be noticeable and detract from the overall quality of the text.
The Role of “Regards” in Closings
It’s important to differentiate the incorrect usage of “with regards to” from the correct usage of “regards” in other contexts, particularly in letter and email closings.
Phrases like “Best regards,” “Kind regards,” or “Warm regards” are standard and perfectly acceptable. Here, “regards” refers to expressions of esteem, good wishes, or greetings. It is a plural noun in this context, signifying multiple instances or expressions of these sentiments.
For example, “Please extend my regards to your parents” is correct. It means to send greetings or expressions of esteem to them.
The confusion arises when people incorrectly transpose the plural “regards” from these closings into the introductory phrase “with regard to.” The grammatical function and meaning of “regards” are entirely different in these two scenarios.
Understanding this distinction is key to mastering the correct usage. One refers to a specific way of introducing a topic, while the other refers to expressions of goodwill.
Therefore, always remember that while “regards” is common in closings, it is generally incorrect when used in the phrase meaning “concerning.” Stick to “with regard to” for introducing subjects.
When to Use “With Regard To”
The decision to use “with regard to” is straightforward once the distinction is understood. It should be employed whenever you intend to introduce a subject, refer to a specific point, or indicate the topic of discussion.
This phrase is particularly useful for adding structure and clarity to your writing. It acts as a signpost, guiding the reader through the information you are presenting.
Use it at the beginning of sentences or clauses to clearly delineate the focus. This helps to avoid ambiguity and ensures your message is received as intended.
Introducing a Topic
When you need to bring up a new subject or a specific aspect of a subject, “with regard to” is the appropriate choice.
For instance, “With regard to the upcoming conference, have you finalized your presentation?” This clearly sets the context for the question that follows.
It signals a shift in focus, preparing the reader for information pertaining to that particular subject.
Referring to a Specific Point
If you are addressing a particular detail or point within a broader discussion, “with regard to” helps to pinpoint that element.
An example would be: “The report was comprehensive, but with regard to the financial projections, there are some discrepancies.” This highlights a specific area of concern within the larger report.
This precision is invaluable in analytical or critical writing.
Transitioning in Formal Communication
In formal settings, such as business correspondence or academic essays, “with regard to” provides a smooth and professional transition between ideas or paragraphs.
Consider this sentence: “The company has seen significant growth this quarter. With regard to employee morale, however, we need to implement new initiatives.” This effectively bridges two different aspects of the company’s performance.
Its formal tone ensures that the transition is appropriate for professional contexts.
When “With Regard To” Might Seem Applicable but Isn’t
There are situations where the plural “regards” might intuitively seem correct, but adherence to the standard idiom is still necessary.
If you are discussing multiple aspects of a single subject, it might feel natural to use a plural form. However, “with regard to” encompasses all these aspects under the umbrella of the singular “regard.”
For example, if you are talking about several different issues related to a single policy, you would still say “With regard to the new policy…” rather than “With regards to the new policy…” The phrase refers to the policy itself, and the subsequent discussion would detail its various aspects.
The singular “regard” in this context functions as a general term for “reference” or “relation.” It is not about counting the number of items being referenced.
Think of it like “in relation to.” We don’t say “in relations to” when referring to a single connection, even if that connection involves multiple factors. The principle is similar.
Therefore, even when dealing with a complex subject involving numerous points, the correct phrasing remains “with regard to.” The phrase itself is the established way to introduce such discussions.
Alternatives to “With Regard To”
While “with regard to” is the standard and most appropriate phrase, several alternatives can be used depending on the desired level of formality and the specific context.
These synonyms can help to vary your sentence structure and avoid repetition, while still conveying the intended meaning of “concerning” or “in relation to.”
Formal Alternatives
In formal writing, several phrases can effectively replace “with regard to.” These options maintain a professional tone and grammatical correctness.
“Concerning” is a direct and concise alternative. For example, “Concerning the budget, we need to make some adjustments.”
“Regarding” is another excellent and widely used synonym. “Regarding your request, we will respond within 48 hours.”
“In reference to” is a slightly more formal option. “In reference to our previous conversation, I am writing to confirm the details.”
“In connection with” can also be used, particularly when there’s a direct link or relationship being established. “In connection with the recent audit, we require additional documentation.”
These alternatives offer flexibility while upholding the standards of formal communication.
Less Formal Alternatives
For less formal contexts, such as internal memos or more casual emails, simpler phrases can be used.
“About” is a very common and straightforward alternative. “I wanted to ask about your availability next week.”
“On the subject of” can be used to introduce a topic. “On the subject of marketing, we’ve seen a significant increase in engagement.”
“As for” can also serve to introduce a specific point. “As for the travel arrangements, everything has been booked.”
These options are less formal but still effective in conveying the intended meaning.
Common Mistakes and How to Avoid Them
The most prevalent mistake is using “with regards to” instead of “with regard to.” This error stems from the confusion with closing salutations.
To avoid this, consciously remember that “regard” in this phrase refers to a singular concept of relation or concern. It’s an idiomatic expression where the singular form is standard.
Another potential pitfall is overusing the phrase, which can make writing sound repetitive. Varying your sentence structure and employing synonyms can enhance readability.
Proofreading is essential. A quick review of your writing can help catch these common errors before they are sent.
Pay attention to how native speakers and reputable sources use the phrase. Consistent exposure to correct usage will reinforce your understanding.
Ultimately, developing a keen eye for these grammatical details will significantly improve the clarity and professionalism of your written communication.
Conclusion: The Definitive Answer
In conclusion, the correct and universally accepted phrase is “with regard to.” It functions as a prepositional phrase meaning “concerning” or “in relation to.”
The use of “with regards to” is a common error, often resulting from the influence of closing salutations like “Best regards.” While understandable, it deviates from standard grammatical convention.
By internalizing this distinction and practicing its application, you can ensure your writing is clear, precise, and professional. Always opt for the singular “regard” when introducing a topic or referring to a specific point.
Mastering this seemingly small detail contributes significantly to the overall quality and credibility of your written work. It demonstrates a commitment to accuracy and effective communication.